Explore the FlowAV
planning workflow
A closer look at how FlowAV connects system design, gear management, working lists, exports, testing, readiness, and repeatable planning workflows.
System Design
Design complete AV setups before you touch a cable
Every device, port, connection, and signal path is defined upfront so the plan can drive execution.
Signal Flow Canvas
Design complete AV setups using real devices, ports, and cable types
Build clear signal flow diagrams that show how video, audio, network, and power connections come together. Every connection becomes structured, traceable data that feeds the rest of the workflow.
- Place real devices with defined ports
- Connect only compatible signals (invalid connections blocked)
- Switch between simple overview and full technical detail
- Filter by signal type (video, audio, data, power)
- Every connection feeds patch lists, pack lists, testing, and exports automatically
Device, Cable & Extras Library
Build a reusable library of real equipment
Store devices, cable types, and essentials with the details your workflow actually needs so future diagrams are faster and more accurate.
Devices
Model real equipment with accurate ports, categories, form factors, and inventory status.
- Inputs, outputs, and bidirectional ports
- Front and rear port mapping
- Rack, desktop, and portable form factors
- Categories and color coding
Cables
Define how signals move with consistency and clarity.
- Signal types (video, audio, data, power)
- Direction and behavior
- Visual styles for instant recognition
Extras
Capture everything that matters—even off the diagram.
- Adapters, batteries, media, and accessories
- Included in pack lists without cluttering the canvas
- Quantities and sourcing tracked alongside gear
Your library becomes the foundation of every system—consistent, reusable, and ready to scale.
Inventory Management
Track real gear, not just generic equipment
Keep a live record of the physical devices your account owns so planning reflects what is available, assigned, healthy, and ready to use.
- Track per-unit labels, serial numbers, condition, location, and notes
- Assign inventory items to plan devices
- Log condition changes with notes, timestamps, and plan context
- Connect inventory decisions to diagrams, pack lists, and readiness
FlowAV becomes a practical system of record for the gear your work depends on.
Device Import
Build the library faster with CSV import
Start from a spreadsheet when you need to add a batch of device templates and port definitions.
- Import devices with brand, model, category, colors, and ports
- Download a sample CSV template from the builder
- Normalize common port direction and type data
- Use imported templates immediately in plans
Split View
Work across two plan views at once
Open any two Current Plan pages side by side so diagrams, lists, testing, readiness, and exports stay in context while you work.
- Compare Canvas and Patch List while reviewing connections
- Keep Pack List open while checking testing or readiness
- Review Exports alongside the source plan data
- Resize the panels on wider screens
Split view is built for real planning sessions where one page is rarely enough.
System Outputs
Generate the working lists your production needs
Once the system is built, the documentation stays connected to it.
Patch Lists
Turn your diagram into a working patch list
FlowAV converts device connections into organized patch lists showing source, destination, ports, cable type, length, provider, and connection details.
- From/to device and port tracking
- Cable type, length, and provider (internal, vendor, client, venue)
- Real-time updates from the canvas
- Manual overrides for real-world scenarios
- Sort from table headers and group for execution
Connections are not just listed. They stay tied to the system model.
Pack Lists
Know exactly what needs to go
Generate pack lists from the planned setup, including devices, cables, adapters, accessories, extras, backups, and sourcing details.
- Devices, cables, and extras unified in one list
- Cables include routing context (from/to)
- Automatic quantities with backup planning
- Organized by packs, zones, or custom groups
- Mobile-friendly for on-site use
Track progress in real time and know exactly what's packed.
Rack Manager
Plan physical rack builds with the system model
Rack Manager helps you plan equipment placement, rack accessories, and port-level wiring before installation.
- Front and rear rack views
- U-based placement with real device dimensions
- Half-width, multi-width, and modular device support
- Port-level wiring with compatibility enforcement
- Add shelves, drawers, plates, and spacers
- Represent multiple racks as part of the system model
Use Rack Manager to validate physical details before installation.
Exports
Prepare plan outputs for the people doing the work
Export the current plan into practical documents and files for crews, clients, and handoff.
- Export patch lists, testing records, readiness, pack lists, and group lists
- Choose PDF or CSV for list-based outputs
- Export canvas layouts for print-ready review
- Control grouping, sorting, visible columns, and layout options
The plan stays editable, while the handoff stays clear.
System Structure
Structure the system like the real world
Your system doesn't live on a diagram—it lives in physical space.
Groups, Zones & Packs
Organize by how systems actually deploy
Group devices and cables based on real operational needs—without duplicating anything.
- Organize by location (stage, booth, control room)
- Map power distribution and network segments
- Structure packing by travel cases
- Assign items to multiple groups simultaneously
The same system supports multiple workflows—installation, logistics, power, and network.
Venue I/O
Model the system boundary—including the venue
Bring the venue into your system so nothing is assumed.
- Define house inputs and outputs
- Connect directly with full signal compatibility
- Clearly separate venue infrastructure from traveling gear
- Include venue connections in patch lists and testing
No guesswork. No missing context.
Verification
Document testing and readiness before showtime
FlowAV turns verification into visible, accountable status.
Testing System
Document what was tested, when, and by whom
Keep testing records for devices, cables, and event setups so issues are caught before they become show problems.
- Clear status per item
- Automatic tester, timestamp, and notes logging
- Retest with full history preserved
- Filter and group testing workflows
- Mobile-friendly for on-site execution
Nothing ships without a status.
Readiness Tracking
Give clients and stakeholders a clear readiness status
Turn technical setup progress into simple, friendly status language so clients, managers, and non-technical stakeholders can see whether the event is ready without reading a patch list.
- Client-friendly sections such as Audio, Video, Lighting, Streaming, or Venue
- Simple status options with optional internal notes and timestamps
- Real-time completion tracking
- Full readiness roll-up that summarizes the plan without heavy technical detail
A clear, client-safe definition of ready for the people who need confidence, not cable-level detail.
Plan Overview
See the health of a plan at a glance
A plan summary pulls the important counts and unresolved work into one review surface before you dive into details.
- Review device, cable, extra, group, pack, testing, and house I/O counts
- Spot unrouted or incomplete work before the event
- Open detail groups without leaving the plan context
- Use reviewer-friendly summaries for handoff
Reusable Workflow
Keep every plan consistent and easier to update
Reusable templates and settings help individual planners avoid rebuilding the same production details from scratch.
Reusable Device Templates
Reuse standardized device templates
FlowAV's device-template library helps you start from standard equipment definitions so you do not have to rebuild the same gear from scratch.
- Use reusable device templates
- Keep port definitions consistent across plans
- Expand your own library of common gear over time
Operational Settings
Customize the workflow to match how you work
Keep configuration organized so plans, libraries, groups, cable styles, and readiness checklists use the same language.
- Manage device, extra, cable, and source categories
- Configure group types for zones, packs, power, network, or custom structures
- Maintain readiness checklist sections and template items
- Adjust category icons and visual settings
Reduce forgotten gear, bad patches, untested equipment, and last-minute confusion.
67 / 67
items tested
42 / 42
ready
0
failed connections
FlowAV connects the plan to the actual execution.
From first diagram to final readiness check,
FlowAV keeps your AV operation organized.